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The grant proposal process can be a lot of work. Having several writers working together on one proposal can be beneficial to making the task easier, more efficient and reach a larger network of potential grant funders in the nonprofit sector. 


Grant Proposal Process


It is important to create a proposal that is strong and well researched to catch the eyes of those willing to proceed with funding. A proposal can range in length and reach up to 25 pages (even more on federal proposals), but don’t let that scare you. Working in a collaborative environment can result in a thorough, well written grant proposal.


Below are a few reasons why involving several writers in the grant proposal process can be beneficial to your mission.


  • Two (or more) brains are better than one.

It is essential to work smarter, not harder, when creating a proposal. Some members on your team may be stronger in creating and executing different parts of the proposal. One team member may be best at putting words down on paper. When working on the executive summary, it is crucial to catch the reader’s attention. 


Others may be better at collecting goals and objectives for the grant, or have more experience writing a proposal (we promise, grant writing gets easier as you gain practice and experience!) 


Have someone on your team that is better with numbers? Have them create the budget. While it may seem like the proposal will go in a million different directions, it is important to task a member with staying organized. Creating a template or outline will be beneficial to keep the team on the same page – literally. 


  • Collaboration is key

There are so many advancements in collaborative technology these days. Using a live document application like Google Drive, Google Sheets and Google Docs is critical in the proposal writing process. It allows for team members to update, comment, and tag others in real time, making the process smooth and organized. We also recommend using a messaging system like Teams, Slack or Zoom to easily communicate with others, saving everyone time and money. 


  • Time is money

The grant writing process takes a lot of time and research. Dividing up the work allows the proposal to be completed quicker, but also allows more time for research, since each person is in charge of a specific portion of the proposal. There is value in depth within every portion of the proposal.


  • Checks and balances

More hands typing up the proposal means more eyes to check back over it. It is extremely important to create a proposal that is well written, interesting, and will attract grant funders. Allow each member of your team to read through the proposal and give their comments so that the final draft can be your organization’s best foot forward. 

When there are several individuals, it is important to have one person review and streamline the language as you finalize to ensure it all flows. 


  • Expand your network 

If you are working with peer organizations on a collaborative proposal, you can gain insights into different ways of developing content in a proposal. Also, you gain a broader network of interest with a bigger group of contributors, so use this as an added value to your proposal. 


While involving several writers to work on your grant proposal is a great idea, we encourage you to make sure that everyone is well prepared with research on their portion so the information is well organized, focused, and your unique voice is consistent throughout.


Is your nonprofit looking to write a grant proposal, but doesnt know where to start? RBW Strategy can help! We know that effective consultant-based fundraising requires a thoughtful, well-executed process and takes time, planning and collaboration. We specialize in grant consulting so you can create the most effective proposal for any grant. Contact us today! 


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